Privacy policy 

Sovix, located at Emmalaan 25, 1075 AT, in Amsterdam, is responsible for the processing of personal data as shown in this privacy statement.

This privacy policy applies to the use of the website and the services offered through it. The effective date for the validity of these terms is 01-02-2023.

This privacy policy describes which data about you are collected by us, what these data are used for, and with whom and under what conditions these data may be shared with third parties. We also describe how your data are stored, how we protect your data against misuse, and which rights you have regarding the personal data you have provided to us.

Contact details:

Website: https://www.sovix.eu

Email: info@sovix.nl

Phone: +31 20 700 8898

Personal data we process

Sovix processes your personal data because you use our services and/or because you have provided them to us yourself. Below you will find an overview of the personal data that are processed:

• First and last name
• Email address
• Phone number
• Address information
• Data about your activities on our website (tracking data)

Special and/or sensitive personal data we process

Our website and/or service does not intend to collect data about website visitors who are younger than 16 years, unless they have permission from parents or guardians. However, we cannot verify if a visitor is over 16 years old. Therefore, we recommend parents to be involved in their children’s online activities to prevent data about children being collected without parental consent. If you are convinced that we have collected personal data about a minor without permission, please contact us at info@sovix.nl, and we will delete this information.

For what purpose and on what basis we process personal data

We use your data exclusively for the purpose of our services. This means that the purpose of processing is always directly related to the assignment you have provided. We also use your data for (targeted) marketing.

If you share data with us and we use this data to contact you at a later time – other than at your request – you can request that we delete your data.

Your data is not shared with third parties, except when they are related to our services and you are a customer of ours. These third parties are all bound to confidentiality on the basis of an oath or legal obligation.

Automated decision-making

We do not make decisions about matters that could have (significant) consequences for individuals based on automated processing. This concerns decisions made by computer programs or systems, without any human intervention.

However, the offering of our newsletter does involve automated decision-making. This is based on the user’s interest and the provision of an email address.

Data that is automatically collected by our website is processed for the purpose of further improving our services. This data (such as your IP address, web browser, and operating system) is not considered personal data.

Cooperation with tax and criminal investigations

In certain cases, we may be required by law to share your information in connection with fiscal or criminal investigations carried out by the government. In such a case, we are compelled to share your information, but we will resist this to the extent possible within the limits of the law.

Invoicing and Accounting

We make use of the services of third parties to maintain our administration and accounting. Your data is used to administer sales invoices. Your personal data is sent and stored securely. We have taken the necessary technical and organizational measures to protect your data against loss and unauthorized use. We are obliged to maintain confidentiality and will treat your data confidentially. We do not use your personal data for purposes other than described above.

How long we keep personal data

We do not keep your personal data longer than strictly necessary to achieve the purposes for which your data is collected. When you no longer use our services, we apply a retention period of 2 years.

On the basis of applicable administrative obligations, we are required to keep invoices with your (personal) data. We will therefore keep this data for as long as the applicable term is running. However, unauthorized employees no longer have access to your client profile and documents that we have produced in response to your assignment.

Sharing personal data with third parties

We do not sell your data to third parties and only provide it if necessary for the performance of our agreement with you or to comply with a legal obligation. We conclude a processor agreement with companies that process your data on our behalf to ensure the same level of security and confidentiality of your data. We remain responsible for these processing operations.

Cookies or similar techniques we use

We use technical, marketing and functional cookies. Analytical cookies do not infringe on your privacy. Depending on your cookie settings, we store this data. A cookie is a small text file that is stored on your computer, tablet or smartphone when you first visit this website. The cookies we use are necessary for the technical operation of the website and your user convenience. They ensure that the website works properly and remember your preferences. We can also optimize our website with this. You can opt-out of cookies by setting your internet browser to no longer store cookies. In addition, you can also delete all information previously stored via the settings of your browser.

Viewing, modifying or deleting data

You have the right to view, correct or delete your personal data. In addition, you have the right to revoke your consent for data processing or to object to the processing of your personal data.

You can send a request for access, correction or deletion of your personal data or a request for revocation of your consent or objection to the processing of your personal data to info@sovix.nl.

To ensure that the request for access is made by you, we ask you to send a copy of your identity document with the request. In this copy, black out your passport photo, MRZ (machine readable zone, the strip with numbers at the bottom of the passport), passport number and Citizen Service Number (BSN) for privacy protection purposes.

How we secure personal data

We take the protection of your data seriously and take appropriate measures to prevent misuse, loss, unauthorized access, unwanted disclosure and unauthorized modification. If you have the impression that your data is not properly secured or if there are indications of abuse, please contact us via info@sovix.nl.

Changes to the privacy policy

We reserve the right to change our privacy policy at any time. However, you will always find the most recent version on this page. If the new privacy policy has consequences for the way we process data already collected with regard to you, we will inform you of this via the website.